From invoice in inbox
to posted, reconciled, reported.
KOVEN is the pipeline that runs between your vendors' inboxes and your consolidated ledger — capture, understand, approve, reconcile, close. Built so one accountant operates it across every entity without losing their mind.
Five stages. One continuous flow. Zero re-keying.
Every document that enters KOVEN — whether it arrives by email, IMAP sync, or manual upload — travels the same autonomous path from raw attachment to a reconciled, audit-ready ledger entry.
Capture
Gmail/IMAP sync and manual upload pull invoices automatically. OCR extracts vendors, amounts, and line items — no retyping required.
Understand
AI coding proposes account codes with confidence scores. Duplicate invoices are flagged before they reach the queue.
Approve
Policy-based routing by entity, amount, and category. Every approval and rejection is written to the tamper-evident audit log.
Reconcile
Bank feeds meet a rules engine that auto-matches transactions against invoices and journal entries. Only true exceptions land on your desk.
Close & report
Double-entry core with chart of accounts, P&L and balance sheet on demand. The audit log is immutable — close day is a review, not a scramble.
Every module is a real, working part of the pipeline.
No vaporware. These are the modules active in the platform today — each one a distinct automation layer inside the same unified workspace.
Invoice intelligence
OCR capture from email or upload. AI-proposed coding with confidence scores. Duplicate detection runs on every document before it enters the queue.
Approvals & policy routing
Threshold rules by entity, category, and amount route decisions to the right reviewer automatically. Reminders escalate without manual chasing.
Banking + reconciliation
Bank feeds connected directly. Transactions auto-match against invoices and journal entries. Exceptions are surfaced, not buried.
Rules engine
Merchant-level and category-level coding rules run on every incoming transaction. Reduces manual coding to a fraction of current volume.
Core accounting
Full double-entry ledger with chart of accounts and journal management. No shortcut — every transaction posts both sides correctly.
Reports suite
P&L and balance sheet generated on demand from the live ledger. Refreshable at any point — not frozen at month-end export.
Subscriptions tracking
Recurring vendor commitments tracked across entities. Next-payment visibility so nothing surprises the cash position.
Audit log
Tamper-evident event trail covers every invoice, approval decision, and journal posting. Audit prep becomes a filter, not a fire drill.
Every entity in one ledger. Every payout traced to its source.
Multi-entity isn't a bolt-on. KOVEN was designed from the start to hold separate ledgers for each entity — with org-scoped isolation so the US team never sees the EU books — while giving the CFO a consolidated view of the whole group.
- Org-scoped isolation — row-level data separation enforced at the database layer, not just application code.
- Shopify & Amazon payout reconciliation — one lump-sum payout resolves into hundreds of individual orders per entity.
- Intercompany awareness — transfers between entities are matched on both sides automatically, not double-counted.
- Consolidated close — group-level P&L without exporting three separate ledgers into one fragile spreadsheet.
The targets we engineer against — measured with every design partner.
These numbers are the operating targets KOVEN's automation is built to hit. They are platform benchmarks, not advertised customer results.